For builders
Websites for builders, and the software that keeps a job's money straight.
A building job runs for weeks, changes as it goes, and involves more people than anyone remembers. The trouble is rarely the building. It's keeping track of what was agreed, what changed, and who owes what by the end.
The week you're probably having
It isn't the work. It's everything around the work.
"Can you just move that wall?"
A change agreed on site with a nod. By the final account nobody remembers the price, and the argument costs more than the extra work did.
Materials across three sites
Orders texted to the merchant, deliveries to the wrong address, and no clear record of what went on which job.
The snag list lives on a scrap of paper
The last few jobs before handover are the ones that drag on — and the ones a client remembers you by.
What we'd build
What we'd build for a builder.
On your own website, so every part can see the others. Start with the one that's costing you most, and add the rest when they start to hurt.
Quotes built in stages
Priced in the stages you actually build in, so applications for payment follow the work rather than a guess at percentages.
Variations recorded as they happen
Each change priced and agreed by the client at the time, in writing, so the final account adds up and nobody is surprised by it.
Materials ordered against the job
Requested from site, approved in the office, and every order tied to the project and the person who asked for it.
Snagging with photos
Walk the job, log each snag with a photo against where it is, and send the client a report showing what's done.
What it looks like in practice
An extension is quoted in the stages you’ll build it: groundworks, the shell, first fix, second fix, finishing. Each stage has its price, so when the shell is up, the application for that stage is already written.
Halfway through, the client decides the kitchen window should be a door. On the old way of working that’s a conversation, a nod and a number you’ll both remember differently. Here it’s a variation: priced, sent to them, and agreed with their name and the date before anyone picks up a saw.
Your lads request materials from site on their phones. The office approves them, everyone is told when they’re approved and when they’ve been delivered, and every order is attached to this job — so when the final account comes, “what went on this job” is a list rather than a guess.
At the end you walk it with the client, log each snag with a photograph against the room it’s in, and send them a report showing what’s been closed off.
What are your apps costing you?
Paying for a few apps every month to run the business? Put them in and see renting against owning over the years - including when renting is the cheaper choice.
Already built
Not a plan. Something that's running.
Site Survey
Surveying and defect tracking
Before: Survey findings lived in notebooks and camera rolls, and nobody could prove six months later what had been found or when it was fixed.
Walk a building, log what is wrong, photograph it, pin it to a location. Every issue keeps its own history.
See it, try it, or own one →Ordering
Procurement and stock
Before: Orders arrived by WhatsApp, text and shouted across the yard, and half of them never made it onto an invoice.
Staff request materials from a proper catalogue instead of a group chat. Managers approve, stock updates, and everyone can see what was ordered, by whom, for which job.
See how the ordering app works →How it works
Follow one job all the way through.
From the enquiry landing to the invoice being paid — every step below is a real screen from the software, and two of them you can have a go on.
Step 1 — The enquiry
It lands somewhere you will actually see it
Someone fills in the form on your site. It arrives in your own inbox on your own domain — not a shared mailbox, not a form-to-email plugin that quietly stops working.
Mark Hollins
2 minutes ago
mark@ashdownbuilders.co.uk · 07700 900312
“We lose track of extras on every job. The client agrees something on site, and by the final bill it's a row about money.”
Step 2 — The quote
Priced from your list, not from memory
You build the quote from the services you have already priced, and send it. They read it on your website — and can tick anything extra they want, at your prices.
- Website — six pages, built and launched£699
- Staged quotes and variations£1,150
- Customer portal£449
Would you like any of these?
Tick it — that is exactly what your customer does, at the price you set.
Step 3 — They accept
And the job builds itself
Their name and the date are recorded against exactly what they agreed to. The lines they accepted become the checklist for the work — nobody retypes the job anywhere.
Accepted by Mark Hollins
14 October 2026 · recorded against the exact wording they read
What happens on its own
- The enquiry is marked won, so it stops appearing as something to chase
- Every line they accepted becomes a step on the job, price and all
- The deposit figure is worked out and the client gets their own login
Step 4 — The work
They can see where it has got to
You tick steps off as you go. They get their own page showing progress and what is waiting on them. The phone stops ringing to ask how it is going.
- Kick-off call and brief agreed
- Send your logo, photos and wording
- Design drafted for you to look at
- waiting on you
- Build
- Launch
Tick “Approve the design” and watch the bar move — that is their view, live.
Step 5 — The invoice
Billed from the work, then stamped paid
Mark it invoiced and the bill is drawn from the work itself, emailed with a PDF attached. Mark it paid and the same document is stamped, dated and kept.
Paid in full — thank you.
Received 20 November 2026
- Total
- £2,548
- Deposit received
- − £1,274
- Paid
- £1,274
Emailed with a PDF attached, and downloadable from their phone whenever they want it again.
This is the system that will quote you.
Ask us for a price and you will get those exact screens — the quote, the progress page, the invoice. We run the business on the thing we sell.
Questions
What builders ask us.
Does it handle CIS for subcontractors?
Yes. We've built CIS deductions and retention tracking for a mechanical contractor, including staged applications that keep a record of what was previously certified — so a later correction never rewrites the history of what was claimed.
We already use accounting software. Does this replace it?
No, and it shouldn't. Your accountant will want to keep the books where they are. This looks after the job side — quotes, changes, materials and snags — which is exactly the part accounting software was never built for.
Can the client see how the job is going?
They can have their own page showing where the job has got to and what's waiting on them. We can add progress photos to it too.
Tell us what's slowing your business down.
A free half-hour call. We'll tell you honestly whether software is the answer, or whether you just need a better website.